Manage my team
Managing your teams is easy with isEazy Author if you have a Business or Enterprise account. To manage your licenses, go to the Team Management tab in the Administration area.
In this menu you will see a list of collaborators with their registration date, number of environments to which they have access and role. You can change the role of the registered collaborators and delete them.
You can also download the list in .xlsx format with the “export to excel” button.
To register new users in your organization press the “add collaborator” button. Then select the environments you want them to have access to and press the “create invitation” button.
The URL generated is the invitation that you will have to share and whoever receives it will be able to register in your account with a Business or Enterprise plan, access the environment assigned to them and will start appearing in the list of collaborators.
If you need to create a new link to include other different environments, just check/uncheck the boxes of the environments again and you will see that the “create invitation” button is enabled again and the previous URL will change.
By means of the URL sent, the user will be able to register in your account with Business or Enterprise plan, access the environment assigned to him/her and will start appearing in the list of collaborators.
Keep in mind that if the user you invite as a collaborator already has an isEazy account, even if it is a trial one, he/she will not be able to finish the process. To solve this situation you can delete the active account or you can contact us at help@iseazy.com and we will help you to do it.
Whenever you want you can modify the access of users already registered in different environments from the Environment Management view, accessing each environment in particular and adding or removing permissions to those collaborators.
If you wish to remove a user from your list of collaborators, simply click on the bin icon that appears to the right of their file. When you delete a user, their licence will be available so that you can assign it to another collaborator or reduce the number of licences contracted.
The projects created by your collaborator will remain in your account even if you delete them from your team.
If you want to add a collaborator and there are no licenses available, you can increase the number of licenses contracted from the account management panel. For more information, see the related help article.
Permissions per roles
In Enterprise accounts, you can manage different roles for your team members:
Owner: is the email address assigned to the account. He/she has all the permissions.
- Manage the team
- Manage the environments (will always have access to all created environments).
- Consumption data
- Manage isEazy Author Go
- Edit, publish and distribute projects.
- Access to template editing (for Enterprise accounts)
- Can access account management, AI subscriptions and billing data (for online accounts).
Administrator: is a contributor with administration permissions.
- Manage the team
- Manage the environments (access to the environments in which he/she have permissions).
- Consumption data
- Manage isEazy Author Go
- Edit, publish and distribute projects.
- Access to template editing (for Enterprise accounts)
- He/she does NOT have access to account management and billing (online accounts).
Editor: is a collaborator.
- Access to the environments assigned to him/her.
- Edit, publish and distribute projects.
- No access to template editing (for Enterprise accounts).
- No access to administration areas or Author Go configuration.
Editor lite: is a contributor without access to AI functionalities.
- It has the same permissions as the Editor, but cannot use or manage the AI functionalities of the account.