Environments and Folders
These organization levels are only available for Business or Enterprise accounts. If you have this functionality, when you log into isEazy Author, instead of accessing the list of projects, you will access the list of environments.
Environments are the first level of organization. They are a useful functionality to generate work areas with different collaborators within organizations. An example of use could be when a company hires a freelancer for the creation of specific training actions but does not want him to have access to certain more sensitive environments.
Only the owner of the account will be able to access the Administration section and will be able to create environments and assign them to collaborators according to the licenses available. This administrator will have access to all the account environments.
Therefore, a collaborator will only be able to enter and work in the environments to which he/she is allowed to access.
When you create a Business account in isEazy Author, by default you have only one environment, which you can rename if you wish. Of course, you can create as many environments as you want to organize your account.
In order for the owner to add collaborators to his account, he must log in to the Administration panel and go to Team Management.
Once in this menu, you must select to which of your environments you want to add new collaborators. Simply select them, click next and send the generated link.
With this link, the collaborator must register with isEazy Author and can start working.
This same process can be done by accessing the team management from the Work Environments menu.
The utility of folders is basically the organization of projects within the environments. Folders can be created inside other folders up to a limit of 5 levels in addition to the environment.
To see how to create folders in your environment you can consult the article in which we tell you all about the list of projects.
To navigate between folders (and also between environments), at the top we find a breadcrumb that allows us to access the different levels directly, as well as indicating where we are.
This breadcrumb and organization can also be found in miniature in the menu that we find if we want to move a slide to another point of our project or even to another project.
Returning to the folder view, we also find a search engine that will allow us to easily locate other folders and projects.
If we search at the project level and enter a specific project, the search will be retained. This is useful for example if we are trying to locate a project, to test until we find it.
It is also worth noting that when you find a specific project, you can access the folder in which it is contained directly with the button in the right corner of the thumbnail.
In addition, if you search from a folder, this search is focused on the content that hangs from it, never on the content of superior folders.
Something important to take into account when deleting both folders and environments is that you will not be able to carry out the action if there is content inside them. In the case of environments, you will also see a message telling you that the assigned collaborators will no longer have access if you confirm the deletion.